Live music call-out for Live@Lunch

Council is seeking to engage a contractor to deliver the Live@Lunch live music performance series, as part of Council’s CBD Sounds program. The Live@Lunch performances will take place in Wollongong’s Crown Street Mall each Wednesday and Thursday from 12-2pm. The contractor will deliver all aspects of the performances including curation, production, and program supervision.

Deliver the Live@Lunch live music performance series, on Wednesdays and Thursdays (12-2pm), from July 2024-June 2025 on Wollongong’s Crown Street Mall stage, including but not limited to:

• Curation/programming of live music,
• Delivery and management of all music performances, including production,
• Provision of 1 x event staff per performance,
• Support promotion of all performances, and
• Reporting.

Refer to the Specification document for more information.

Commencement Date for the Works: 3rd June 2024 (including planning)

Completion Date for the Works: 30 June 2025

A Service Agreement Contract to the value $60,000 ex GST is available to the successful supplier.

This contract factors in artist fees for up to 92 x solo music artists (across the 92 performance dates) based on the fee recommendations outlined in musiciansaustralia.org.

The remaining fee is to be utilised for curation, event delivery and management fees, event staff fees, production costs and reporting.

The assessment and evaluation of EOIs will be based upon the following criteria and corresponding weightings.

Mandatory Criteria (Criteria that must be satisfied for an EOI to be assessed)
Provision of satisfactory references from referees for previous projects of similar size and scope.

Evaluation Criteria and Weighting

• 30% - Demonstrated experience, capacity, and satisfactory performance in undertaking projects of similar size, scope, and risk profile, including:
  a) Live music curation,
  b) Delivery of live music events including management of event staff, and
  c) Promotion of live music events.
• 30% - Artistic excellence and diversity of proposed live music programme.
• 20% - Demonstrated commitment to inclusion of local music artists and industry.
• 20% - Risk management policies and procedures (including an example Risk Management Plan for a recent comparable project).

Your application must include all necessary supporting documentation to demonstrate your level of compliance or standing against the nominated criteria.

Download the Invitation for Expressions of Interest for full details.

In order to be considered by Council your proposal must:

• be submitted by email to Carla Yamine cyamine@wollongong.nsw.gov.au before 10.00 am on Monday 6th May 2024 (close of EOIs);
• include your response the assessment criteria set out below; and
• remain open for acceptance by Council for a period of 90 days from the close of EOIs.

Please download and review the below documents to assist with your proposal.

Invitation for Expressions of Interest

Live@Lunch Specifications

Live@Lunch Services Contract